Serial number according to the warehouse file. Warehouse file

Typical intersectoral Form M-4 - Receipt order and Instructions for its use and filling out were approved by the Resolution of the State Statistics Committee of the Russian Federation of 30.10.1997 N 71a “On the approval of unified primary forms accounting records for accounting of labor and its payment, fixed assets and intangible assets, materials, low-value and wearing out items, works in capital construction”. In the article, we will tell you about a credit slip ( form M-4), consider the order of filling.

Used for material accounting. It can be both materials received from suppliers and materials received from processing. You can also issue a receipt order for materials accepted for safekeeping. Applicable by all organizations, regardless of their field of activity.

It is allowed not to issue a receipt order, but to put on the supplier's invoice the stamp “Capitalized” with the details of the receipt note.

General rules for filling in a Receipt order

When filling out the Receipt Order, the following should be taken into account.

• All columns must be filled out in the document.
• In the absence of data, a dash is inserted in the column
• The unit code is filled in in accordance with the All-Russian Classifier of Units of Measurement.
• If in an organization these types of inventories are taken into account in units of measure that are different from those specified in the supplier's documents, the quantity is indicated in two units of measure. First - in those units specified by the supplier, then in those that are installed in the organization. If an organization has developed and approved a system for transferring from one unit to another, then the quantity can be indicated in units of measurement adopted in the organization and a link to the corresponding local regulatory act can be given.
• When specifying a smaller / larger unit of measure in the supplier's documents, the materials are accepted in the units of measure adopted in the organization.
• When receiving MPZ containing precious metals, the column "Passport number" is filled in, in other cases a dash is put in this column.

Step-by-step instructions for filling out a Receipt Order

1. The name of the organization and structural unit is filled in.
2. The date of drawing up the document, the warehouse to which the values ​​\ u200b \ u200bare accepted, the name of the supplier, the data of the supplier's invoice, the number of the payment document (if any) are reflected.
3. The account is indicated material values.
4. All received material values ​​are indicated. For each position, the name of the refinery is filled in, including the grade, size, brand (if available). The nomenclature number, unit of measurement is affixed.
5. For each position, the number of inventories is indicated (according to the supplier's document and actually accepted) and cost indicators. Cost indicators include unit price, amount excluding VAT, amount of VAT, total amount including VAT.
6. The number of the passport (if any) and the serial number according to the warehouse card index are displayed.
7. In the final line, data is filled in on the number of actually accepted inventories, the amount excluding VAT, the amount of VAT and the total amount including VAT.
8. The positions and names of employees who handed over and accepted material values ​​are indicated. The person who passed the inventories can be either an employee of the organization, for example, who bought materials for cash from the accountable amounts, or an employee of the supplier organization, or transport company such as a freight forwarder.
9. Both copies are signed by the responsible persons. Read also the article: → "".

Example of filling in a Receipt order

Typical intersectoral form No. M-4

Approved by the Resolution of the State Statistics Committee of Russia

dated 30.10.97 No. 71a

Structural subdivision Main warehouse

Answers to common questions

Question number 1. Do I need to put a seal / stamp on the Receipt order?

Question number 2. Where should the receipt be kept?

Places and terms of storage are determined in accordance with the rules established by the workflow established in the organization.

Receipt orders in the M-4 form must, within the time frame established by the organization, be handed over to the accounting department of the organization for verification and storage.

Question number 3. Any employee can sign for the receipt of materials in the Receipt Order in the form of M-4?

The receipt voucher is signed only by the financially responsible person, i.e. a person with whom a liability contract has been concluded.

By general rule all business transactions in the organization should be formalized primary documents.

When materials are received by the organization from suppliers in the accounting document flow, the standard interindustry form of the receipt order M-4 is used.

The procedure for documenting the M-4 form

According to guidelines on the conduct accounting Inventories for the receipt of materials entering the organization from suppliers or from processing, the receipt order M-4 is applied. Form M-4 is a unified form primary documentation approved by the Resolution of the State Statistics Committee of Russia dated 30.10.1997 No. 71a.

The receipt order M-4 is drawn up by the financially responsible person at the time of receipt of inventory items at the warehouse of the organization, as well as semi-finished products in the production departments of the enterprise. The document is drawn up in one copy and contains the actual number of received values. If the invoice for the receipt of inventory items contains several names of products, it is allowed to issue one M-4 receipt. When homogeneous goods arrive at the warehouse from one supplier during the day, it is allowed to draw up the M-4 form as a whole for the day.

Incoming order form M-4 is filled out manually or using an automated program warehouse accounting, for example 1C.

Incoming order form M-4

Step-by-step instructions for filling out an M-4 credit slip

1. The receipt order for the receipt of inventory items has its own serial number and the date of drawing up.
2. "Organization" - the name of the company is filled in with the indication of the legal address and contact phone number.
3. "Structural subdivision" - a department of the enterprise that received inventory items.
4. The tabular section reflects:

• Date of receipt of goods and materials;
• Operation type code;
• Warehouse name;
• The name and code of the supplier from the classifier of supplier codes (if this directory is not maintained in the organization, then a dash is put in the “Code” column);
• Insurance Company subject to cargo insurance (if goods and materials were not insured, a dash is placed);
• Corresponding accounts for accounting and analytical accounting;
• Numbers of accompanying and payment documents.

5. Column 1 contains the name, grade, size, brand of material assets.

6. Column 2 - nomenclature number of inventory items.

7. Columns 3, 4 "Unit of measurement" are a reflection of the units of measurement of goods and materials.

8. Columns 5, 6 "Quantity" shall reflect the number of goods and materials in accordance with the accompanying documents and the actual availability upon receipt.

9. Column 7 "Price" - the cost of one unit of goods and materials excluding value added tax (VAT).

10. Column 8 - the amount excluding VAT for all goods and materials on this line.

11. Column 9 - the amount of VAT on inventory items for the total amount per line.

12. Column 10 - total amount, including, among other things, VAT for the total number of goods and materials per line.

13. Column 11 "Passport number" is filled in if there is a content of stones and precious materials in the inventory. A special passport is attached to such materials;

14. Column 12 - serial number according to the warehouse card index of materials accounting cards.

At the end of the table of the M-4 receipt order, the total amounts are added, dashes are put in the empty columns. A receipt order M-4 is drawn up with the signatures of the person who took the inventory items to the warehouse and the person who supplied these materials. The document drawn up in accordance with all the rules is transferred to the accounting department of the enterprise.

The program allows you to keep track of goods in several warehouses at the same time. A warehouse can be understood as a warehouse as such, or it can be a retail outlet, for example, a store, a pharmacy, a kiosk, and the workshops of an enterprise can also be defined as a warehouse. A warehouse can also be conditional, that is, non-existent, as some kind of a single place for storing goods, for example, a warehouse for accounting for inventory in operation. In addition, warehouses can be combined into groups. This is convenient, for example, if there are several warehouses of the same purpose, but with different accounting methods or different locations.

In this section, we will consider the principles of organizing a warehouse card index, creating warehouses, sections of a warehouse card index and inventory cards of goods and materials.

Formation of the structure of the warehouse filing cabinet

In the standard delivery of the program, a minimum set of warehouses has already been created that may be required in further work - these are wholesale and retail warehouses, warehouses for accounting of inventory, materials and products own production etc.

To view the list of warehouses available in the program, you need to open the directory " Warehouse file".

Rice. 7-23 - Directory "Warehouse card index". Warehouses.

The top level of the directory contains a list of the organization's warehouses. You can see that in addition to warehouses, there are also groups in the list. As we said, warehouse groups can be used to combine warehouses. general purpose, but something different, for example, the type of accounting or location. In the standard delivery, this is how, for example, the folder "Inventory, overalls in use" is configured. If you expand the group, there will be two warehouses "Inventory, overalls in operation" inside: one warehouse is used for accounting on balance accounts, the other for accounting on off-balance accounts.

Rice. 7-24 - Directory "Warehouse card index". Warehouse group.

Externally, each warehouse or group of warehouses is a folder in the root directory of the directory. Inside this folder - the warehouse will be stored accounting cards of all names of the warehouse, in other words - the warehouse file. All warehouse cards are grouped according to certain criteria into folders. In general, the structure of the warehouse filing cabinet repeats the structure of the corresponding sections of the stock list reference book.

Rice. 7-25 - Structure of the warehouse file

Let's consider the process of creating a warehouse, organizing and filling a warehouse with a specific example.

Let's say you want to create two warehouses for storing food items. Since the purpose of the warehouses is the same, for the convenience of work, first create a group of warehouses and place the warehouses we need in it.

As we have already said, warehouses and warehouse groups are created in the root directory of the directory.

Rice. 7-26 - Creation of warehouses

In this case, the program offers to select the desired option from the proposed menu: "Create a warehouse" or "Create a group of warehouses".

Creation of a group of warehouses

We select the option "Create a group of warehouses". In the dialog box that opens, make the settings.

General Tab

Rice. 7-27 - Dialogue "Warehouses folder". "General" tab.

In field " Name"specify the name of the warehouse group. The purpose of the remaining fields:" Printing allowed", "Discounts allowed", "There is a price tag", "Used by", "Selection of parties", "Batch code entry template"we will consider further when describing the settings of the warehouse, the section of the warehouse filing cabinet and the stock list card. The values ​​specified in the warehouse folder will be the default values ​​for warehouses, folders and cards in the current warehouse folder.

Options Tab

Rice. 7-28 - Warehouse folder parameters

Here you can set any parameters you need to work with a group of warehouses. Pay attention to the specification of the parameters:

"Kind of activity" - Kind of activity.

"VAT rate" - VAT rate.

"UTII prevails"- goods and materials are stored in the warehouse, which are used mainly for activities at UTII.

Read more about the purpose of these parameters and the principles of working with them later in the text.

Creation of a warehouse

So, a new group "Groceries" has appeared in the list of warehouses of the organization. The next step is to create warehouses. To do this, go to the group and, when creating, select the "Create warehouse" option. This will open the warehouse setup dialog box.

Rice. 7-29 - Warehouse settings dialog box

The dialog box consists of several tabs. Let's consider the purpose of the main fields.

General Tab

"Number"- a unique number that the system assigns to the newly created warehouse. It is used to identify the warehouse in the system. the warehouse number is no longer possible.

"Responsible person"- the materially responsible person in the warehouse is indicated. The choice is made from the employee directory.

"Accounting scheme"- the method of storage (use) of goods and materials in the warehouse is indicated. The accounting scheme in combination with the type of goods and materials set in the nomenclature card will determine the account (subaccount) of accounting for a specific type of goods and materials in this warehouse. The most frequently used schemes: in production- for goods and materials put into production; in retail- for goods transferred for sale to the retail network; storage in a warehouse- for goods and materials stored in the warehouse. For more information about accounting schemes, see the section "Setting up accounting accounts".

"Sales / registered write-off warehouse"- the checkbox in this field sets the mode in which all goods and materials in this warehouse are assigned to specific financially responsible persons. In this case, in the invoices, in addition to the warehouse, the person responsible for the goods is indicated. Accordingly, when writing off goods from the warehouse, not only the availability of of this product, but also its belonging to the person indicated in the invoice. Usually this flag is set for the warehouse " Inventory in operation".

"Storage warehouse"- defines the rules for building the balance sheet. If the checkbox is checked, then the balances of the current warehouse are displayed in the consolidated balances by the item, if cleared, then no. The setting with the" Storage warehouse "flag unchecked is used, for example, for warehouses where their MC.

"Sales price accounting"- determines the method of forming the discount price in the warehouse. If the checkbox is selected, the goods in the warehouse are accounted for by sales price and the trade margin is calculated at the time the receipt is generated. With such accounting, it is allowed to change the price of goods only through revaluation acts, and recalculation of prices and manual changes are prohibited. If the checkbox is unchecked, the item is accounted for at its actual cost, and the trade margin is calculated at the time the invoice is generated.

"Used by"- the flag sets the attribute" Used "for all sections and cards of the warehouse. This attribute has the same meaning here as in the stock list. All cards marked with the flag will be displayed in the warehouse card index and used in the warehouse document flow.

In the block " Write-off principle" the method of evaluating materials when they are disposed of from the warehouse is determined:

"Average cost" – the average cost of the product name is calculated;

"First came - first left (FIFO)"- under this policy, the preference for writing off is given to the goods that arrived at the warehouse earlier than others.

"The last one came - the first one left (LIFO)"- preference for write-off is given to goods that arrived at the warehouse later than others. Please note that this method has been canceled since 2008.

"Minimum cost"- a batch of goods with a minimum cost price is selected for write-off. If the cost prices are equal, an earlier batch is selected.

"Maximum cost"- the most expensive goods are written off first. If the costs are equal, the earlier batch of the receipt is selected.

"Alphabetically by ward topic"- the first batch in the list of batches of goods is selected for writing off, sorted in alphabetical order by the topics of the corresponding receipt invoices. If the topics of the receipt are the same, the batch with a higher cost price will be selected.

"In reverse order on the subject of the parish"- the algorithm is the opposite of the previous one - the consignment of the goods, which is the last in the list sorted by the order of arrival, is selected for write-off.

At application of the simplified tax system, where "Income reduced by the amount of expenses" is selected as the object of taxation, only "batch" write-off principles are selected for warehouses for storing goods or materials!

For batch accounting, you need to fill in the " Selection of parties". The field value determines the order of selection of consignments to write off:

"Auto"- a suitable batch will be automatically selected by the program.

"Manually"- the user himself defines the batch of receipt to be written off. In this case, for each name of the expense document, the required batch is selected from the proposed list of receipts.

"By batch code"- for each name of the document, the receipt batch code is indicated. If an incorrect (non-existent) batch code is specified, the program issues a message about the absence of the item in the warehouse.

"Automatically, if not installed"- if a batch of goods is not selected, it will be selected by the program automatically.

"Additional data" tab

Rice. 7-30 - Configuring the warehouse. "Additional data" tab

Field assignment " Printing allowed", "There is a price tag"we will consider further in the paragraph" Formation of a warehouse inventory card". Setting these fields for a folder will set the default values ​​for all cards in the folder. Also note the following fields:

"Discounts allowed"- the selected flag allows the application of discounts to a group of goods or an individual product, set in a special directory" Types of prices". If the flag is not set, then all catalog discounts for these goods will be ignored.

"Batch Code Template"- a barcode template with which a batch of goods is marked. When selecting items in a document using a barcode scanner, in accordance with this template, a batch is determined and goods are selected from it. This method is used in warehouses with batch accounting and selection of items in a document "By batch code." Task configuration".

Options Tab

Rice. 7-31 - Configuring the warehouse. Parameters tab

Any necessary warehouse parameters are set here. Pay attention to the parameters:

"Kind of activity"- designed to define the analytics for account 90 when forming transactions for sales. Installed on the folder, this parameter determines the" default "type of activity for all warehouse names. The specified type of activity can be overridden in the document, in which the name will be selected. for activities, see the section " Setting up activities".

Rice. 7-32 - Setting the value of the "Kind of activity" parameter on the warehouse folder

"VAT rate". This parameter defines the" default "VAT rate for all warehouse names. To set the rate, expand the parameter and enter the rate percentage in the" Meaning".

Rice. 7-33 - Setting the value of the "VAT rate" parameter.

If goods with different VAT rates will be taken into account in the warehouse, you can leave the parameter blank. In this case, for each group of warehouse goods, you will need to set its own value for the VAT rate.

"UTII prevails". This parameter determines for what purposes goods and materials are used: for types of activities on UTII or not. This parameter is set only if the organization has some activities transferred to UTII. parameter must be set to "Yes." By default, the parameter value is set to "No." Tax accounting" chapter " Value added tax").

Properties Tab

Rice. 7-34 - Configuring the warehouse. Properties Tab

Any additional characteristics of the warehouse are indicated here. These characteristics will be inherited by all warehouse names.

So, the first warehouse has been created. In the same way, you should create a second warehouse in our group. As a result, we have a group of warehouses "Groceries", consisting of two warehouses "Warehouse on Tagovshchinskaya street" and "Warehouse on Chkalova street".

Rice. 7-35 - Example of creating warehouses

Splitting into product groups

While the warehouses are empty, i.e. there is no division into groups of goods and there are no cards themselves. It is necessary to form the structure of the warehouse filing cabinet. We recommend forming a warehouse card index by copying the relevant sections and cards from the already formed directory " Nomenclature".

To do this, go to the warehouse folder and press the key combination<Alt +Ins>. The program will ask you where you want to add titles from. Select "From stock". Now the program will expand on the screen the entire stock list of goods and materials, sorted by sections and groups.

Rice. 7-36 - Formation of groups in the warehouse file

First, you must mark the groups of goods that you will have in this warehouse.

Rice. 7-37 - Transfer of groups of goods from the catalog "Nomenclature"

Then press the key<Ctrl +Enter>. The program will ask you: " Insert node with all content?".

If you answer " Yes", then the program will place the folders you marked with all their contents (with all subfolders and with all cards in them) into the warehouse card index. Subsequently, subfolders and cards unnecessary in this warehouse can be deleted.

If you answer the request " No", then the program will form in the warehouse card index only the groups of goods themselves, without their contents. Then you will have to go into each group and again by pressing<Alt +Ins> select subgroups in it, and then product cards.

Thus, the structure of the warehouse filing cabinet will correspond to the structure of the item catalog.

You can, of course, create your own folder structure at each warehouse, but then it will be difficult to find cards, for example, you will constantly need to explain that at the "Seromolka" warehouse you need to search for the "PF" paint in the "So-and-so" folder, and in the " Belomolka "the same" PF "paint should be found in the" Other "folder.

Therefore, we recommend making any replenishment of the list of goods and materials only on the basis of the reference book " Nomenclature", and already from it, then, select cards for any of the warehouses. The same item card from the nomenclature can be selected for any number of catalog warehouses." Warehouse file". Only with such an organization of work can you be sure that the same product is not counted in different warehouses on different cards.

As a result, the structure of the card index we have created will look something like this:

Rice. 7-38 - An example of the formation of the structure of a warehouse card index

Group setting

The groups transferred to the card index should be slightly corrected. Group properties are configured in the " Warehouse folder". Most of the folder fields are similar to those we looked at when setting up the item folder.

Rice. 7-39 - Dialogue "Warehouse folder". General Tab

General Tab

When filling out, you should pay attention to the following fields in the dialog:

"Price recalculation"- the set flag allows the price recalculation operation for this group of goods.

"Used by"- the field value is the same as for the item. The only difference is that as soon as at least one document (invoice, invoice) is created using such an unused card, the program will automatically set the" Used "flag.

"Only in stock"- means that the card is not visible in the item catalog.

"Batch Code Entry Template, Batch Selection"- we examined the values ​​of these fields when describing the warehouse setup. If necessary, they can be redefined here.

Options Tab

Rice. 7-40 - Dialogue "Warehouse folder". Options Tab

Parameter values ​​must be set here " Kind of activity" and " VAT rate". The purpose and setting of these parameters are discussed by us in the paragraph" Creation of a warehouse". By default, the parameter values ​​are inherited from the warehouse folder, but can be overridden if necessary.

Properties Tab

Rice. 7-41 - Dialogue "Warehouse folder". Properties Tab

Here you can specify any additional characteristics of the product group. By default, the characteristics set on the warehouse folder or warehouse group are displayed here. If necessary, the list can be supplemented, and the necessary "default" values ​​can be overridden.

Having set up folders for a group of goods, you can proceed to work with index cards.

Formation of a warehouse inventory card

As already mentioned, the recommended way to create cards in the warehouse file is to transfer them from the directory " Nomenclature". This method helps to avoid confusion in the accounting of goods on cards. To perform the transfer, use the keyboard shortcut<Alt +Ins>. Detailed description this procedure is given in the paragraph " Splitting into product groups".

When you transfer an item card to the warehouse card index, it has new fields, the purpose of which we will consider here.

Rice. 7-42 - Stock card index card

General Tab

"Discount price "- the reference price of the goods in the warehouse. Unlike" Prices1","Prices2","Price3"changing which in one of the warehouses automatically causes the corresponding changes in the remaining warehouses and in the item card," Discount price"goods in each warehouse may be different. This is due to the fact that" Discount price"is stored in the warehouse card, and" Price1","Price2","Price3"are stored in the item card.

"Actual cost"- current actual cost, calculated according to the data of receipts and expenditures entered into the program, in accordance with the write-off policy established at the warehouse.

"Discounts allowed"- the checked flag allows the application of discounts to this product. The procedure for working with discounts is described by us in the paragraph" Types of prices". If the flag is not set, then all catalog discounts for this product will be ignored.

"There is a price tag"- this flag is taken into account when printing a price tag. When generating a price tag, the program monitors the state of the flag" There is a price tag. " There is a price tag"is reset.

The rest of the fields are similar to the corresponding fields of the item card. They are discussed by us in the section "Formation of the item card".

"Additional data" tab

Rice. 7-43 - Stock card index card. "Additional data" tab

"Included in"- the block contains a list of cards that include this name. Work with this list is done in the item card (see paragraph" Nomenclature card In the inventory card of the warehouse, the list is not edited, it can only be viewed.

"Substitutions"- in the block, a list of possible replacements of this name is compiled. Working with replacements is discussed by us in the paragraph" Formation of an item card". The principles are the same here. All replacements specified by you in this block will be automatically transferred to the item card and name cards in other warehouses. Similarly, the replacements specified by you in the item item card will also be displayed in the warehouse card.

"Included in the package bundle ..."- if the flag is set, this name, being included in the set, will not be displayed as a separate line in documents. If the flag is unchecked, when selecting a compound name card in a document, this name will be displayed on a separate line.

"Permissible deviation when writing off"- this field specifies the permissible deviation of the quantity of the item (material) to be written off from the quantity specified in the invoice document. This value will be taken into account by the program in cases when, when writing off the item, the balance of the item in the warehouse is slightly more or slightly less than the quantity specified in the invoice document. If the discrepancy between the remainder of the goods in the warehouse and the quantity of the goods in the invoice document does not exceed the value specified in the field, the program will write off the remainder in full.

"Overrun rate for the period (%)"- indicates the permissible deviation of the remainder of the goods in the warehouse. The permissible deviation is indicated in% of the consumption between inventories. If the deviation in the inventory act exceeds the allowable one, it is displayed in the inventory act in the field Off over the norm".

"Remains archive"- the history of product inventories is displayed here.

Description Tab

Rice. 7-44 - Stock card index card. Description Tab

Here you can specify any additional information on the product.

Options Tab

Rice. 7-45 - Stock card index card. Options Tab

Here you can set any parameters of the stock name card you need. Pay attention to the parameters:

"VAT rate"- this parameter is defined, as a rule, on the product group folder or on the warehouse folder. The warehouse card inherits this value. If necessary, you can override the parameter value on the card.

"Kind of activity"- it is also recommended to define this parameter on a product group folder or a warehouse folder. The specified value will be inherited by the warehouse card.

We described the principles of working with these parameters in the paragraph " Creation of a warehouse".

Additional features of the directory

Being in the reference " Warehouse file", you can use the context menus or hotkeys to perform the following operations:

Edit individual cards or groups. When editing, all changes are reflected on the card stored in the directory " Nomenclature".

Delete (<Del>) individual cards or groups. Remember, you can only delete those cards for which no transactions have been performed yet. Otherwise, the program will display the message " Unable to delete, there are related records". Therefore, first you need to delete all the documents with which the card is associated, and only then try to delete the card itself. If there is no such card in other warehouses, the program will ask if you want to delete the card not only from the warehouse card index, but also from the stock list If the answer is yes, the card will be removed from the program completely. If the answer is negative, the card will be removed only from the warehouse filing cabinet, it will remain in the stock list, it will be possible to "pull it out" at any time. need to press<Alt +Del> - the program will understand that nothing needs to be deleted from the nomenclature.

Print (<F4>) individual cards or groups.

Generate various certificates and reports on one card, for example " Registration card", receive information about invoices and waybills for a separate product - menu" One card help". For more information on working with reports, see the section" Reports".

Generate certificates and reports on the section of the warehouse filing cabinet, for example " Turnover" and " Leftovers"- menu" Inquiries on the section of the warehouse filing cabinet" (cm. " Reports").

Add a product from the directory to the card index " Nomenclature"- menu" Warehouse File / Insert From Item or Warehouse Commands".

Move a product card from one group to another (<Ctrl +M>).

Select cards for display (<Ctrl +Q>). By setting the flags, you can regulate the display of cards marked with a color (white, green, red), used or not used. And also only cards with non-zero residuals. For example, with properly structured accounting, only the goods that are in stock at the moment should be included in the consignment note.

On the importance and necessity of ordering the warehouse filing cabinet in accordance with the structure of the directory " Nomenclature"said a lot. The program also allows you to perform the reverse of the Sort by Nomenclature command. This reverse command is called" Arrange nomenclature"and brings the structure of the item in accordance with the structure of the warehouse filing cabinet.

Recalculate the write-off cost (" Warehouse File Commands / Recalculate Write-Off Cost") - this procedure will be discussed by us in the section" Cost recalculation".

Change the variable "Item type" of the name card - menu " Inventory File Commands / Change Item Type".

Remove unused cards from the viewport without deleting them - menu " Warehouse File Commands / Convert to Unused / Used".