Technical accounting and technical inventory services. Technical inventory: types and features of carrying out
Inventory - identification of real estate objects and registration of the results obtained in accordance with the requirements established by law. The procedure can be carried out in relation to any real estate, regardless of the title owner. In the article we will tell you how the technical inventory of real estate objects is carried out, what documents are drawn up.
Types of technical inventory
There are three types of inventory:
| View | Time spending |
| Primary | Required only for new objects or those for which such a procedure was not carried out for some reason, and they are not included in the corresponding register. |
| unscheduled | It is carried out after redevelopment or reorganization, as well as during the reconstruction of a building, the construction of additional premises or structures, the dismantling of any parts. Required before concluding a transaction for the alienation of rights to real estate. |
| Planned | Carried out every 5 years to identify discrepancies. Such a period was not chosen by chance. According to statistics, it is after the specified period of time that changes are made. Read also the article: → "". |
Grounds and objectives of the inventory
Technical control of real estate pursues the following goals:
- identification of complete, objective and reliable information about the property. Such information is needed not only by government agencies, but also by owners;
- creation single base data that includes all real estate. This goal is aimed at systematizing information, as well as improving the layout of the area;
- collection and transmission of data to statistical authorities;
- verification of the completeness and reliability of the information necessary for the correct calculation of property tax;
- collection and transfer of information to registration authorities.
The procedure is important due to the fact that the data obtained are used in the work of other services and departments, tax is calculated on their basis, depreciation is determined, insurance is carried out, and the amount of other payments is also established. Property verification is carried out in several cases:
- construction of a new facility;
- overhaul of the building;
- in relation to the unfinished construction of the object when registering the rights to it;
- performance of legally significant actions, the object of which is real estate. These include the allotment of a share in common property, its alienation, merger and other operations.
The initiator of the inventory is the owner of the building or premises. State bodies submit applications in the prescribed manner, citizens draw up an application by personally appearing at a territorial department or a multifunctional center.
Real estate objects subject to inventory
An inventory can be carried out only in relation to a real estate object as an independent accounting unit with an autonomous characteristic and an appropriate legal status. A building or premises is classified as such if it has a technical passport, plan and explication, as well as cadastral number.
Sometimes complexes, which include several real estate objects, are taken as a unit of account. In this case, they are included in the list, and other additional premises considered as ancillary characteristics. Various elements or premises located in a building are also not separate objects, as well as those buildings that do not fall under the definition of a capital structure. All of them are taken as a characteristic of the main structure.
The inventory is carried out in relation to all real estate objects, both residential and industrial or other purposes.
Residential buildings include multi-storey and individual houses, hostels. Among non-residential buildings, buildings with administrative or public appointment, garages, cottages and other buildings. If the building was erected in the absence of a properly issued building permit, then an inventory can also be carried out, since the presence of this document does not affect the result of the technical inspection of the property.
Responsible entities for the inventory
The inventory is kept by the Bureau of Technical Inventory. This institution has a branched structure of territorial divisions, each of which is assigned certain areas of the administrative unit. BTI archives store technical information about all real estate objects.
Among the powers of the BTI is the conduct of an inventory at the request of the owner of the object for statutory fee.
In their activities, the bureau and its territorial subdivisions interact with other services and departments. Among them: Rosreestr, housing and communal services, housing departments, departments in charge of urban planning, local administrations, land management committees.
The procedure for conducting an inventory
Inspection of the structure is carried out by BTI employees. The procedure has several stages.
- Application for an inventory. Both individuals or organizations - owners of real estate objects, and state bodies can leave an application.
- Creation of a commission intended to study the structure. Read also the article: → "".
- Direct research of the property. To implement this task, BTI employees go to the address indicated in the application and conduct an inspection, take measurements and other necessary work, fixing the revealed data in the list. Based on the information received, an act is subsequently drawn up and a conclusion is given.
- The final stage of the inventory is the preparation and issuance of a technical passport of the premises or other required document.
Conventionally, all actions carried out as part of the inventory can be divided into work on the ground, which involves the departure of specialists to the facility, and inspection and measurements, and office work, when the data obtained are analyzed and documentation is compiled on their basis. All information obtained as a result of the inspection of the premises and the measurements taken are entered into an electronic database and transferred to the relevant departments and services.
An inventory of objects that are in state or municipal ownership is carried out on the basis of an application from the relevant authority. BTI employees carry out reconciliation of objects under the supervision of local administrations on whose territory the property is located. Having identified the objects included in the list, a detour is carried out, on the basis of which a document is compiled containing the characteristics of the buildings.
An individual can order an inventory and obtain the document he needs by contacting the territorial divisions of the BTI or a multifunctional center in person.
Registration of inventory results
Most often, an inventory is carried out in order to issue a technical passport. The form, composition of the information to be reflected is determined by the order of the Ministry economic development and trade of the Russian Federation. Information included in the technical passport of the property:
- area and volume of the object. The non-residential part and additional extensions are also taken into account and documented;
- qualitative characteristics: type of real estate, its purpose, the condition of individual elements, such as the foundation, roof, walls, other structures of great importance;
- in some cases, the inventory value is indicated.
The inventory procedure of a real estate object is the basis for its inclusion in the relevant state register. The technical passport issued as a result of the study contains the characteristics of the premises or building, intended for its identification, and does not confirm the title right to real estate.
Conducting a technical inventory may pursue the goal of obtaining other documents:
- copies of premises from the technical passport;
- conclusions on the state of objects related to capital construction;
- certificates of absence (presence) of objects capital construction, the status of such objects.
Typical errors during checks
The most common errors in the preparation of technical passports.
| Error | How to fix |
| Error in drawing up the floor plan. For example, wall measurements may be incorrectly indicated, a gas stove is confused with an electric stove, ventilation is erroneously not indicated. | BTI employees should be informed that the information in the document does not match the data. Usually, a re-exit is assigned, during which the errors are eliminated. In case of refusal, you can go to court, but this does not happen. All problems are solved without the involvement of the judiciary. |
| The difference between the BTI plan and similar documents prepared by the developer. | After the construction of a new house, the BTI must measure it and draw up the relevant documents. In practice, this issue is resolved in the following way. Employees come and take measurements of the first floor, then project the data obtained onto all apartments. As a result, deviations may occur. To correct the situation, it is necessary to demand project documentation from the developer and send it to the BTI. |
| Error when entering data after redevelopment | If redevelopment was carried out in the premises, an appropriate act must be drawn up. This task falls within the competence of a special commission, which subsequently transfers all the data to the BTI to correct the information they have. It happens that as a result, the owner finds errors in the new registration certificate. To eliminate them, you should contact the BTI and call a specialist who will inspect and correct the shortcomings. |
Inconsistencies identified in the BTI documents are recommended to be corrected immediately after they are discovered. The methods depend on the situation. First of all, you should indicate the presence of an error; if it is refused to correct it, it is recommended to file a claim with the head office of the BTI in the corresponding subject.
Frequently asked Questions
The most frequently asked questions are:
| What is the cost of taking inventory? | Depends on the urgency and is in the region of 3-5 thousand rubles. |
| Deadlines | The standard term is 10-14 days from the date of receipt of the application. |
| Is it possible to speed up the procedure? | Yes, a registration certificate can be produced in 5 days, subject to payment of an increased fee. |
| If the registration certificate has an expiration date? | No, the validity period is not limited by law. However, it is established that once every five years a new inspection should be carried out, but in practice this rule is rarely followed. Also, the data in the document becomes obsolete when any changes are made to the layout. |
| How to correct the mistake made? | You should contact the body that compiled the document and point out the discrepancy between the data reflected on paper and reality. |
An example of conflict resolution
When making an inheritance, a real estate passport was required. The heirs turned to the territorial department and ordered a document. BTI employees examined the premises, but after two weeks, the passport was not issued.
First of all, it should be noted that all work is carried out on the basis of a contract, and not strictly established legislative deadlines. Before contacting the BTI, it is recommended that you familiarize yourself with the provisions of the signed contract and identify the deadlines for the completion of work. In this situation, the client is protected by the law on consumer rights, which provides for the possibility of reducing the cost of work.
Therefore, in case of violation of the deadlines for the production of documents, it is recommended to write a claim, referring to the contract and the provisions of the legislation on consumer rights, requiring the preparation of a document and a reduction in the cost of services. Upon receipt of written requests, BTI will usually carry out its duties.
With changes and additions from:
September 10, 2004, March 19, 2005, December 28, 2006, April 30, 2009, August 21, 2010
1. This Regulation determines the procedure for organizing state technical accounting and technical inventory of capital construction projects.
The main tasks of the state technical accounting and technical inventory of capital construction projects are:
a) providing complete objective information to the authorities state power who are entrusted with control over the implementation of urban planning activities;
b) the formation, in order to improve the planning of the development of territories and settlements, of a generalized information base about objects of capital construction and their territorial distribution;
c) ensuring the completeness and reliability of information on the tax base;
d) information support for the functioning of the system of state registration of rights to real estate and transactions with it and the state real estate cadastre;
e) collection and provision of information on capital construction projects for state statistical accounting.
6. The technical inventory of capital construction objects is divided into primary technical inventory and technical inventory of changes in the characteristics of the capital construction object.
The state technical accounting of capital construction objects is subdivided into primary state technical accounting and state technical accounting in connection with changes in the characteristics of the capital construction object.
Technical inventory and state technical accounting of capital construction objects are carried out at the request of interested parties.
The primary state technical accounting of capital construction objects is carried out based on the results of the primary technical inventory, except for the cases established by paragraph 8 of this Regulation. When carrying out primary state technical accounting, capital construction objects are assigned inventory and cadastral numbers in the prescribed manner.
State technical accounting in connection with a change in the characteristics of a capital construction object is carried out based on the results of a technical inventory of such changes.
Based on the results of the technical inventory, a technical passport is issued for each capital construction object, the form of which and the composition of the information included in it are established by the Ministry of Economic Development Russian Federation.
The technical passport is the documentary basis for maintaining the Unified State Register of Capital Construction Objects (hereinafter referred to as the Unified State Register).
8. Primary state technical accounting apartment buildings, capital construction projects that are not related to housing stock(both with and without premises located in them), put into operation after March 1, 2008, as well as individual residential buildings built after March 1, 2008, for which project documentation is available, is carried out at the choice of the applicant:
according to the results of the primary technical inventory;
without conducting a primary technical inventory.
In order to carry out primary state technical accounting apartment building, put into operation after March 1, 2008, and the premises located in it without conducting a primary technical inventory, a copy of the permission to put the apartment building into operation is attached to the application for this accounting, floor plan apartment building, indicating the dimensions and explication of the premises and situational plan placement of a capital construction object within the boundaries land plot drawn up in accordance with the requirements for the preparation of the graphic part of the relevant section of the project documentation for such an apartment building.
When carrying out the primary state technical accounting of an apartment building put into operation after March 1, 2008, the primary state technical accounting of the premises located in it is simultaneously carried out.
In order to carry out the primary state technical accounting of an individual residential building built after March 1, 2008, for which there is project documentation, without conducting a primary technical inventory, a floor plan of the capital construction facility indicating the size and explication of the premises, situational plan for the location of the capital construction object within the boundaries of the land plot and description constructive solutions capital construction facility, including the material of the outer walls, drawn up in accordance with the requirements for the preparation of the text and graphic parts of the relevant section of the design documentation for such a capital construction facility.
In order to carry out primary state technical accounting of a capital construction object (without premises located in it), not related to the housing stock, put into operation after March 1, 2008, without conducting a primary technical inventory, a copy of the permission to enter of the capital construction object into operation and a situational plan for locating the capital construction object within the boundaries of the land plot, drawn up in accordance with the established requirements for the preparation of the graphic part of the relevant section of the design documentation for such a capital construction object.
In order to carry out the primary state technical accounting of a capital construction object that is not related to the housing stock, put into operation after March 1, 2008, and the premises located in it without conducting a primary technical inventory, a copy of the permission to commission the capital object is attached to the application for this accounting. construction into operation, a floor plan of the capital construction object indicating the dimensions and explication of the premises and a situational plan for locating the capital construction object within the boundaries of the land plot, drawn up in accordance with the established requirements for the preparation of the graphic part of the relevant section of the design documentation for such a capital construction object.
As a result of the implementation of the primary state technical accounting of the capital construction objects and premises specified in this paragraph, the organization (body) for state technical accounting and (or) technical inventory issues cadastral passports of the relevant capital construction objects and premises.
In the territories of the constituent entities of the Russian Federation in which the rules for maintaining the Unified State Register have been put into effect, an organization (body) for state technical accounting and (or) technical inventory in order to carry out, without conducting a primary technical inventory, primary state technical accounting of capital construction objects specified in this paragraph, as well as the premises located in them, technical passports are issued on the basis of the information contained in the documents submitted by the interested person in accordance with this paragraph.
9. A technical inventory of changes in the characteristics of a capital construction object is carried out in the event of a change in technical or quality characteristics capital construction object (re-planning, reconstruction, re-equipment, re-arrangement, destruction, demolition) on the basis of an application of the interested person for such an inventory.
Based on the results of a technical inventory of changes in the characteristics of a capital construction object, the organization (body) for state technical accounting and (or) technical inventory carries out state technical accounting in connection with a change in these characteristics and issues cadastral passport A containing refined information about such an object.
10. Carrying out a technical inventory, as well as issuing to citizens and legal entities according to their applications, documents on capital construction projects are carried out for a fee, the amount and procedure for collecting which are established by the legislation of the Russian Federation.
11. Based on the information obtained as a result of the technical inventory, the Unified State Register is formed and maintained in the prescribed manner. The register is kept on paper and magnetic media. If there is a discrepancy in the information recorded on paper and magnetic media, the information on paper media, unless otherwise provided by the legislation of the Russian Federation.
12. Information about capital construction objects received from organizations (bodies) for state technical accounting and (or) technical inventory of capital construction objects is used in the implementation of state registration of rights to real estate and transactions with it, maintaining state statistical records, determining the amount of tax on property, entering information about previously recorded capital construction objects in state cadastre real estate, as well as maintaining the register of federal property.
13. Technical data sheets, appraisal and other accounting and technical documentation for capital construction projects, including registration books, registers, copies of registered documents formed into inventory files, form archival funds that belong to the state part of the Archival Fund of the Russian Federation and are federal property.
14. Cases and documents of archival funds cannot be the object of transactions, including purchase and sale transactions, with the exception of cases specified in federal laws.
15. Organizations (bodies) for state technical accounting and (or) technical inventory of capital construction objects provide individuals and legal entities with information (documents) on capital construction objects, the technical inventory of which they carry out. Officials these organizations bear the responsibility established by the legislation of the Russian Federation for ensuring the safety of confidential information.
16. Information about capital construction objects is provided upon applications (requests):
a) the owner, owner (balance holder) or their authorized representatives (upon presentation of a duly executed power of attorney);
b) heirs by law or by will;
c) law enforcement agencies and courts (on cases in their proceedings);
d) bodies of state power and local self-government (on capital construction projects located on the territory of the respective administrative-territorial formations);
e) tax authorities(on capital construction facilities located on the territory of administrative-territorial entities under their jurisdiction);
f) bodies of state statistics (information included in the forms of federal state statistical observation);
g) institutions of justice that carry out state registration rights to real estate and transactions with it;
h) other persons and bodies determined by the legislation of the Russian Federation.
17. Information (documents) on capital construction facilities are provided by the organization (body) for state technical accounting and (or) technical inventory of capital construction facilities that carried out the technical inventory of the relevant facility within a month from the date of receipt of the application (request), unless otherwise established the legislation of the Russian Federation. Information (documents) on capital construction objects that are in common (joint or shared) ownership is provided upon application of any of the owners.
18. Originals of accounting, technical and other documentation stored in archival funds are not issued, unless otherwise provided by the legislation of the Russian Federation.
